Arts Officer (Live Participation Programmes)

Closing date:

Newcastle Hospitals Charity

The Arts Officer (Live Participation Programmes) role is an exciting opportunity to deliver a growing live arts programme in Newcastle Hospitals Charity. The live art programme is based in one of the largest teaching NHS Trusts in the country, and this role contributes to applying creativity to enhance the hospital experience and deepen engagement with local communities.

The programme provides live arts activities (such as music) for staff, patients, and families to enhance the hospital experience; promote health and wellbeing and to engage with the wider community. You will be a motivated self-starter with a passion for creative community engagement and for health and wellbeing. You will support the Arts Curator (Participation Programmes) and growing Arts team, in delivery of the live programmes across the Trust. 

Passionate and knowledgeable about live and performing arts and the role of creativity, you will manage delivery of the live arts programmes for Newcastle Hospitals, working in partnership with a range of diverse organisations and community groups.

You will have experience of the delivering live arts projects and have awareness of best practice of working with artists. You will have excellent organisational skills and be able to communicate clearly with multiple stakeholders, such as Trust staff, patients, artists, and cultural partners.

You will be enthusiastic about the arts programme, live arts and health, and be keen to be a strong advocate for the programme across the Trust. You will have specialist knowledge of live and performing arts practice and will stay informed of current live arts practice.

Main responsibilities

  • To support the Arts Programme Manager and Arts Curator (Participation Programmes) with Charity Arts Programme
  • To support the Arts Curator (Participation Programmes) with the development and delivery of a new Live Arts Participation Programme for Charity Arts Programme
  • To provide a high quality, effective and efficient administration of the Live Arts Programme
  • To liaise with colleagues in the Charity’s finance team, to ensure that payments are made quickly, accurately, and efficiently
  • To maintain efficient records of Charity Live Arts Programme enquiries and activities and assist with the monitoring and evaluation of Charity Live Arts Programme, analysing, and interpreting data and reporting on the cumulative and individual impact of the Live Arts Programme
  • To support the Arts Curator (Participation Programmes) with implementation, monitoring and audit requirements of Arts Programme governance for the Charity Committee to ensure compliance with the regulatory framework of the Charity Commission and associated bodies
  • To provide publicity, training and education on Charity Live Arts Programmes and the process for Trust staff and external partners to engage where required
  • To prepare reports for the Charity Committee and Charity Working Groups
  • To work as a key member of the Charity team, contributing to broader engagement and administrative work that contributes to the Charity’s overall effectiveness

Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate. The method of payment is a salary deduction from your first month’s pay.

Person specification

Qualifications and education

Essential criterion
Degree level or equivalent relevant work experience/qualifications

Desirable criterion
Specialist qualification or CPD in charity, live arts, arts & health and/or equivalent

Knowledge and experience

Essential criteria

  • Knowledge of key issues facing hospitals, and the communities they serve, and an understanding of how the live arts programme might help address these
  • Well-developed live arts & health knowledge and experience of undertaking live arts administration tasks
  • Experience of communicating effectively with different audiences and different backgrounds across all levels
  • Experience of delivering engagement and involvement related arts projects
  • Understanding of digital communication methods, including social media
  • Interpret and analyse arts evaluation data for communication to key stakeholders and decision makers within and outside the Trust / Charity

Desirable criteria

  • Administrative / stakeholder engagement experience in the Voluntary, Community and Social Enterprise (VCSE) sector or within the NHS within clinical and/or corporate services
  • Arts administration experience
  • Developing and delivering development and improvement programmes
  • Admin / stakeholder engagement experience in the NHS or the charitable sector
  • Understanding of the NHS and the way it works
  • Knowledge of the Data Protection Act and General Data Protection Regulation
  • Knowledge of Equality & Diversity regulations

Skills & Abilities

Essential criteria

  • Ability to provide high-quality, Board level, administrative support, including high quality minute-taking at corporate meetings
  • Ability to organise and facilitate stakeholder live arts engagement activities, events and meetings, arts activities/campaigns and the associated logistics
  • Ability to work within a busy, fast-paced environment
  • Ability to work on a flexible basis, including the occasional meeting outside of normal working hours and some travel across Newcastle in support of engagement programme of live arts activities
  • Ability to manage conflict and sensitive situations and to communicate effectively both verbally and in writing
  • Ability to build and maintain effective working relationships both within and outside the organisation
  • Ability to develop personal credibility with managers and to provide a proactive and high-quality customer-focused live arts programme
  • Excellent organisational skills including record keeping and time management
  • IT literacy across Microsoft suite including spreadsheets (Excel), with good keyboard skills

Budget £28,407 - £34,581 p.a.

Deadline 15 February 2024

Royal Victoria Infirmary Newcastle upon Tyne NE1 4LP

Please visit the job page for further information and to apply.

For an informal conversation prior to applying, please contact Katie Hickman (Arts Programme Manager) by e-mail or phone.

Interviews will be held on Tuesday 26 March 2024.

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